Businesses
Where did the
travel budget go?
Most finance teams can tell you what was spent and almost nothing else. Not which trips were worth it, not which allocation was never used, not what the flying put into the carbon report the state now asks large employers to file.
Allocation you can see while there is still time to use it. A department is given a travel budget in January and nobody looks again until December, when half of it is gone in a rush of last minute fares. We show what is committed, what is left, and who has not booked yet, so the decision to spend or release happens in October rather than by accident.
Policy that is applied when the booking is made. A written policy in a shared drive is guidance. We hold your cabin rules, fare limits and approval thresholds against the actual booking, and when a trip sits outside them we say so to the approver before the ticket is issued, not in a report afterwards.
The employee who is stranded. An airline cancels at eleven at night in a city where your traveler knows nobody. They call one number and reach a person who already has the itinerary open. Rebooking, a hotel and the message to their manager happen in the same conversation. That is duty of care in the only form that matters at eleven at night, and it is what the ISO 31030 language in your risk register is asking you to be able to do.
Carbon you can file. Emissions are calculated per flown segment from great circle distance and cabin, on well to wake factors, and reported by department and by quarter. California requires this of large employers now. It is easier to produce from the booking record than to reconstruct from expense claims a year later.
Invoicing. One invoice a month, cost codes on it, and traveler profiles held so nobody types a passport number twice.